There are many times when you want to send a document, spreadsheet, PowerPoint presentation, picture, or file of some type to someone, or be able to receive one.  Outlook Web Access makes this relatively simple.  The items indicated above are sent as “attachments” to your e-mail.

The Find Names Address Book lists e-mail users on your campus or at your business Outlook computer system.  If you would also like to create an address book for other e-mail users that are not a part of this group, Contacts is the place to do this.

On the left side of your Outlook Web Access screen you will see a group of icon buttons to assist you while you are working in this program.

Anytime you desire to go to the Inbox to read new messages simply click-on the Inbox button.

There is a Calendar feature which allows you to maintain a Personal Calendar if you wish.  It is a pretty logical calendar.  If you click-on the button it will allow you to maintain your calendar in a daily, weekly or monthly view.  You can also make appointments and have the calendar remind you of them. 

We’ll cover Contacts in a few moments.

The Options choice will allow you to leave an “Out of Office (or away from campus) message for those who send you e-mail, if you wish to use it.  It will also allow you to “set your time zone,” and set your calendar. 

You can experiment with the Calendar and Options features as you like.

When you first opened Outlook Web Access, the area to the left of the screen looked something like this.  To see all the folders that are currently available to you in your Outlook Web Access, click-on the small button above the Inbox button.  You will notice that if you pause the cursor over this button it will indicate:  Up one folder.  Click this button.

If you are Replying or Replying to All for a message in your Inbox, then the addresses from that e-mail will automatically appear in the To: and Cc: areas.  If you don’t want to send the e-mail to some of these addresses, you can simply highlight them and tap the Delete key.  If you are Forwarding a message from the Inbox or Sending a new e-mail message, then you can either type-in the address in the To: or Cc: area, or use the Address Book. 

When you are in a Folder, a button bar similar to the one below will be available at the top of the Inbox, Sent Items, Deleted Items, or the Folders you create.

When you first login to Outlook Web Access, you’ll see a button bar above the Inbox messages.  The first button on the far left allows you to create a new e-mail message.  If you move the cursor over this button you’ll see a Help Text appear that indicates Compose a new mail message.  To create a new e-mail message click-on this button. 

If you desire to forward a message to one or more persons, click-on the Forward button in the button bar to the right of the Reply choices.  Then, in the To: or Cc: areas.  We will be covering Address Books later in this “tutorial.”  At this point, type-in the e-mail address or addresses of those to whom you want to forward the mail message.  If you have more than one address, separate them with a semi-colon (;). 

You can move down to the Address Book section now if you desire.

When you are in either the Preview Pane or have the entire message open, you will see a button bar at the top of both screens.

In this tutorial, whenever we indicate that you need to click the mouse, it will mean to click the left mouse button – unless we indicate that you should click the right mouse button.  So, always “click left” unless we tell you otherwise.