Managing the Files in Your Outlook Mailbox

Many institutions and businesses limit the amount of mail that may be “held” in the user’s Outlook Mail mailbox (account).  Outlook Mail users may determine the “amount” of mail in their mailboxes (Inbox, Sent Items, Deleted Items, etc.) by following the steps outlined below. 

The first way to plan a meeting is to click on Actions, then New Meeting Request

To allow others to see if you are free or busy without viewing your Calendar, you must enable this feature. 

To do so, you must be in your Inbox section of Outlook.
Click on Tools, then on Options.

To make an appointment and invite others, follow Steps 1 and 2 in “Making an appointment” and then click on the Attendee Availability tab.  You will see the following:

STEP 1--There are several ways to make an appointment.  The first one would be to click on Actions in the Menu Bar and then New Appointment. 

Normally, you will be in the Inbox, Send Items, or Deleted Items functions.  To access your Outlook Calendar, look at the left side of your screen.  You will see something like the image on the right.

Look for the Calendar button (see arrow below).
Click on the Calendar button.

When you receive an attachment to an incoming e-mail message, you will normally see a small paper clip next incoming message in the Inbox.  To check the size of a message with an attachment, or the size of any message, you can set the Fields Bar, at the top of the Inbox screen to show message sizes.

You can also attach other files to your e-mail messages – word-processing, spreadsheet, data base, presentation, etc.  The procedure we used on pages 3 and 4 will work for all attachments. 

Follow the Adding, Sending, Receiving, Viewing and Saving Attachments instructions for the Outlook Mail version you are using.  They are listed on Page 1 of this tutorial.  When you click-on the “little paper clip” to attach a file to you e-mail message (see image on right), an Insert File Menu Screen like the one below will appear.

When you photograph an image with a digital or regular camera, you should be sensitive to the file size of that image.  We will use the image below to illustrate image sizes.