Managing the Files in Your Outlook Mailbox

Many institutions and businesses limit the amount of mail that may be “held” in the user’s Outlook Mail mailbox (account).  Outlook Mail users may determine the “amount” of mail in their mailboxes (Inbox, Sent Items, Deleted Items, etc.) by following the steps outlined below. 

The first way to plan a meeting is to click on Actions, then New Meeting Request

To allow others to see if you are free or busy without viewing your Calendar, you must enable this feature. 

To do so, you must be in your Inbox section of Outlook.
Click on Tools, then on Options.

To make an appointment and invite others, follow Steps 1 and 2 in “Making an appointment” and then click on the Attendee Availability tab.  You will see the following:

STEP 1--There are several ways to make an appointment.  The first one would be to click on Actions in the Menu Bar and then New Appointment. 

Normally, you will be in the Inbox, Send Items, or Deleted Items functions.  To access your Outlook Calendar, look at the left side of your screen.  You will see something like the image on the right.

Look for the Calendar button (see arrow below).
Click on the Calendar button.

Previous versions of Microsoft Outlook gave you a choice to use or not use Microsoft Word would as your e-mail editing program.  With Outlook 2007, Microsoft Word 2007 is “automatically” assigned as your e-mail editor. 

To get a feel for how this works, please read the Introduction to Microsoft 2007 Office tutorial.  In this tutorial you will see how the Word Tab/Ribbons work to assist you as you are creating, editing and enhancing your Word documents. 

There is an Outlook 2007 feature, which allows you to place a “designed” signature at the end of your e-mail messages.  You will need to be in one of the Main areas of Outlook 2007 to create a signature (Inbox, Sent Items, Deleted Items, etc.). 

If you are going to be away from your office computer for a period of time, and you want to leave a courtesy message for folks to let them know that you’ll be away, you can use the Out of Office Assistant to do this.  To activate the Out of Office Assistant click-on Tools in the Menu bar and then click-on Out of Office Assistant…

There is a personal calendar you can use that is included with Outlook 2007.  You can access the calendar by clicking-on the calendar icon in Outlook Shortcuts area on the left of your Outlook screen.  You can learn how to use this calendar by clicking-on Help.