Grouping Messages

If you desire to group your messages there are two ways to do this.  The first method is to click the Messages button next to the folder title (Inbox, Sent Items, etc.) and select the grouping you desire from the drop down menu list.  Your menu should look like this image below.  Experiment here as you like.

If you are going to be away from your office computer for a period of time, and you want to leave a courtesy message for folks to let them know that you’ll be away, you can use the Out of Office Assistant to do this.  To activate the Out of Office Assistant click-on Tools in the Menu bar and then click-on Out of Office Assistant…

There is a personal calendar you can use that is included with Outlook Web Access 2003.  You can access the calendar by clicking-on the calendar icon in Outlook Shortcuts area on the left of your Outlook screen.  You can learn how to use this Calendar by clicking Help. 

There are many times when you want to send a Word document, Excel spreadsheet, PowerPoint presentation, picture, or file of some type to someone, or be able to receive one.  Outlook Web Access 2003 makes this relatively simple.  The items indicated above are sent as “attachments” to your e-mail.

You should now have a “feel” for Outlook Web Access 2003.  Having just completed folders, you can see that we can move a message from any folder to any folder simply by clicking on it and dragging the message to another folder.

Moving a single message

To “move” an e-mail message from one folder (Inbox, etc.) to another folder, you simply click-on the e-mail message you want to move, hold down the left mouse button, and drag the message to the Folder. 

When you first opened Outlook Web Access 2003, the area to the left of the screen looked something like the image below.  The icons you see take you to different features of Outlook (Calendar, etc.) or contain e-mail. 

Now that you have an idea of how to add individual names to Contacts, and are familiar with the Global Address List, you may want to create a group of addresses to which you frequently send e-mail.  In Outlook Web Access 2003 this is called a Personal Distribution List.  To create a Distribution List, you will follow several steps, similar to those above.

There are many ways to add names to Contacts.  We’ll show you several of the more popular procedures.  You will also discover other methods, as you become more familiar with Outlook Web Access 2003.

When you have clicked on New Message, Reply, Reply to All, or Forward, you will see a screen similar to the one below: